How Effective is Your Applicant Tracking System?

employAstar is far-reaching cloud based recruiting software. It makes your hiring more effective and efficient which helps all the recruitment firms, agencies and corporates to hire candidates easily and maintain best staffing to accomplish organisation goals. Employees are the asset and gives edge over the other organisations. To maintain competitive advantage with the employees in the current globalization one should have good hiring process. employAstar comes with lots of features that can be extensively utilized for hiring process. It gives immense support for the recruiters to maximize their productivity and fix all the troubles and crisis with candidate management. Social recruiting is the new saga of recruitment in the present scenario leveraging social media as effective sources where employer can connect directly to the right candidate and efficiently take through the hiring process. It creates a platform to understand the candidate competencies in order to maintain staffing. Recruitment done in the organizations is not just about a one-time effort to fill the vacancy, it should be long lasting relationship. employAstar is the applicant tracking software utilized for tracking right candidates through the social media and mobile connect. It automates the recruitment process such as resume parsing, search candidates and many more, provides recruitment at low cost with in less time and also hires right candidate at right time.

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Recruitment Software functionally includes job description and job specifications that are necessary to fill the vacancy. This ATS software will sort out the candidates list based on the specification and description of the job acts as Applicant Tracking System which will support the HR manger to track candidates easily and hire the potential candidate. Now-a-days many corporations and recruiting firms are leveraging on the ATS to hire candidates, but, how effective are they?  employAstar recruiting software is easy to understand and access. It comes with package of features such as candidate portals, manage assessments, search candidates, HR analytics and more. This cloud software will come at low cost and pay per use is another attribute.  employAstar is one of the leading Staffing and Recruitment Software in India, our clients are enjoying the best results with this software, and attrition rate will come down with this software because it gives opportunity to track right candidates, you can get more insights of candidates through social media so that the employer can directly connect to him. This will also provide flexibility to HR and candidates. Don’t wait for much time to take decision on attrition rate, employee issues, staffing problems; hiring process and more, use employAstar and check the differences.

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Reports and Dashboards

 

Reports

The very important thing in any business is reports. Reports provide clear map to the management. Organization uses reports to track progress towards their various goals and increase revenue. Reports provide powerful tools to help organizations view and analyze data. Reports are stored in folders. Users with access to these folders can run the reports. When a report is saved, reports configuration parameters are stored – but the generated data is not stored.

There are three types of reports

  1. Tabular report: In tabular report, it displays in tabular format with grand total. Tabular reports cannot be used for generating dashboards.
  2. Summary report: This is the most commonly type of report. It allows grouping of rows of data, it supports sorting and displaying subtotals. For example in a recruiting app, a summary report could be used to display open positions classified by department name.
  3. Matrix report: This is the most complex report format. Matrix report summarizes information in a grid format. Matrix reports allow records to be grouped by both columns and rows. Summary and Matrix reports can be used to generate dashboards.

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Dashboards

          Dashboards are graphical representation of data generated by reports. This can be charts, gauges, tables, metrics or Visualforce Pages.

There are five types of dashboards

  1. Chart Used for comparisons
  2. Table Good for showing top five, bottom five lists.
  3. Gauge Used to show progress towards a goal
  4. Metric Shows a single number
  5. Visualforce page used to pull data from other sources

Further there are six types of charts

  1. Vertical column
  2. Horizontal bar
  3. Line
  4. Donut
  5. Funnel
  6. Pie

Advantages of Dashboards

  1. Customizable – Dashboards could be customized in terms of users and expectations. Each decision level dashboard can be customized to present the most valuable and useful set of information. This allows each person to see the level of detail that they need in order to get their job done and meet their goals.
  2. Visibility – With your dashboard, you will know exactly what’s going on in your business. You know what’s working and what’s not working. For instance, your dashboard could show you exactly how your last email blast to your customers went. How many people opened the email? How much sales did it bring in? Such answers should automatically appear on your dashboard. Compare this to most business owners who have to login to their email system, or ask someone else to do it.
  3. Saving Time – How much time do you or your staff spend creating reports in Excel or other spreadsheet programs? Any report that you create more than once should go in your dashboard. And once in your dashboard, the report can be programmed to update every hour.
  4. Intuitive data presentation – There is no need for complicated and exhaustive training. Dashboards are design to be intuitive to any user. The graphic design allows an easy and smooth navigation throughout the information.
  5. Mobile device accessible – Most dashboards software is programmed to suit any mobile device. The idea is to reach anywhere, to everyone, in a timely manner with the most accurate information.

 

 

Invoice… Is it Really Effective?

Invoice is a business document that details a transaction between a buyer & seller. This document is issued by a seller to the buyer. If goods or services were purchased on credit, the invoice usually specifies the terms of the deal, and provides information on payment. An Invoice is also known as a bill or sales invoice.

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Purposes of an Invoice

It acts as a transaction between both parties. The proof of payment is important, in invoice you can maintain the details of what was done and how much it costs.

  • Billing individual clients by e-mail.
  • Multiple invoices can be generated and sent to clients electronically.
  • Pay bills electronically.
  • Invoices e-mail directly to the contacts.
  • Automated Process.

Advantages of an Invoice

Instant and secure delivery of invoices: No more waiting around for invoices to go out in the mail or waiting in line at the bank to deposit the day’s checks. You can securely deliver invoices directly to your client’s email inbox with the click of a button.

Less time spent processing invoices: Invoicing allows you to distribute multiple invoices in a fraction of the time it would take to create and send one paper invoice. That means less paper cuts.

Ease to Use: Offering clients a variety of payment types and the option of paying online gives them the freedom to choose when, where and how they pay.

Email reminders: Avoiding late payments is easier when a reminder is sent out on or near the due date of a payment. Offering an E-mail remainder streamlines the billing process.

Payment flexibility: Clients can easily pay their bills using Cash, Cheques or E-Transfer, payment options makes paying bills online easy.

Faster approval cycle: Invoicing compresses the approval cycle, ensuring that suppliers are paid on time.

Reduced workloads: Improved accuracy and increased automation reduces the workloads associated with handling invoices. Internal staffs are no longer required to carry out data entry tasks and are therefore free to focus on core activities.

 

 

 

 

 

 

Vendor Management System

A vendor management system (VMS) is a software platform that enables companies to control the process of obtaining and managing a flexible workforce.

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Benefits of VMS:

  • VMS software enables hiring companies to publish job requisitions to multiple staffing companies and manage their candidate submissions to reduce time to fill and encourage competitive pricing.
  • VMS functionality helps companies to manage and report on permanent and temporary hiring within a single system.
  • Control over the hiring process by facilitating all users through a VMS, all steps in the hiring process go through a transparent route and everyone who involved in these knows what the status of an application is.
  • Understanding supplier performance

Pros of VMS

  • New hire placement can easily be managed via the vendor management system, before employees start on the job.
  • Multiple candidates can enter their skills, educational, and experience levels so that recruiters can search for potential hires based on critical job skill needs. This allows for ease in finding candidates to quickly fill assignments and fill customer demands, for short-term or long-term personnel.
  • Staffing agencies can track staff hours against project-approved budgets. Reports allow the ability to evaluate hiring practices and streamline future processes.

Candidate Life-Cycle

Candidate lifecycle helps staffing firms to manage their hiring process from applicant to interview.

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Resume Parser

          Resume Parsing allows you to process resumes by extracting data into Software. It helps recruiters to efficiently manage electronic resume documents.

  • Browse file from system or other source.
  • Resume Parser extracts information from resume.
  • Fetches & Stores data in cloud database.

          Resumes can be submitted for parsing one file at a time, or multiple files in an archive format. Bulk Files can be parsed at a time. The Resume Parser supports all types of popular formats including .doc, .docx, .pdf, .rtf, and .txt. You can even parse resumes from attachments.

Powerful Search

          Recruiters can reach the desired candidates by Speck time saving both time & effort. It can perform advance search and automatically matches the resumes with the job requirements and lists the candidates based on their qualifications, experience, location, and skills.

Benefits of Dynamic Search

  • Global Search.
  • Using Filters you can Search the Candidates Profile.
  • Filters Talent Profiles Based on Requirements.

Job Management

          According to the client requirements, organizations can able to manage the jobs. From posting job details to accepting resumes and applicant tracking and all the way through the interview process, Job Manager supports all the features you need to manage your organization’s hiring process. Recruiters and interviewers automatically get a notification through Email, when a job is assigned to them.

Social Integration – Social recruiting helps recruiters to recruit candidates by using social media platforms. Social recruiting uses social media profiles, blogs, and other Internet sites to find information on candidates. With Social Recruit Module, you can:

  • Post your job openings on social media sites
  • Monitor job seeker activity
  • Leverage Social Media analytics to attract the best talent

Portal Integration – Recruiters can find candidates on various Job Portals from a single search. With the help of this portal integration, recruiters can save time & tedium of running individual searches on various job portals.

This feature also allows recruiter to:

  • Help  identify duplicate profiles already existing in your database
  • Post the Jobs directly from Application to the Job Portals
  • Get complete analytics pertaining to candidates hired from Job Portals

Interview Management

          By using Interview Management, Organizations can able to manage the end-to-end Interview process. Schedules interview for all the shortlisted candidates and automatically generate call letter. Candidates automatically get a notification through Email, when an interview is scheduled to Candidate.

  • Send and receive SMS response of acceptance
  • Automatic scheduling of the interviews
  • Consent of Interviewers and candidates

Appointment Management

          Organization can able to manage the end-to-end activity of appointment process. They can also generate any type of letters to talents like Offer Letter, Appraisal and Appointment letters using appointment management.

Benefits of Using Appointment Management

  • Track Application Status
  • Maintain Candidate Information
  • Manage Candidate Activities

Approval Process

          An approval process includes who to request for approval and what to do at each point of the process. Your admin can set up approval processes that let you and other users submit records for approval, which results in approval requests.

Five Reasons Why We Need Recruitment Software

Today Recruitment software has become more efficient than ever before. Most of the recruiters are facing problems in recruiting a right qualified candidate and getting confused with candidate data while storing and re-looking it. To Avoid all those problems recruitment software should be used.

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But people are confused with why we have to use recruitment software? Is there any use with them? Following are the reasons to why we have to use recruitment software.

  • Ease the workload: Recruitment Software automates the recruitment process in helping you to identify the best qualified applicants, stores the candidate’s data & reduces time to hire by screening qualified applicants. Sections like resume screening, resume parsing, Job posting & interview scheduling helps to reduce the workload and focus more on hiring efforts. You can also rely on Time-sheets, Invoice module & profit &loss module.
  • Cost effective: Communicating with candidates, entering data, handling their interview process & other administrative duties like a time-sheet, invoice etc., gives time consuming and reduces the resource hours. These extra expenses and paperwork can be diminished using recruitment software.
  • Saves Time: With the help of automated interview scheduling, pre-screening, data sharing, pre-populated online forms and many other features, an ATS enables you to stop entering data and start filling positions. This result in more productive work days and faster time-to hire. By implementing an ATS most companies can reduce time-to-fill by more than 40%.
  • Security: Cloud based recruitment software is highly secure and flexible way for maintaining & looking confidential information.
  • Storage: Storage is not an issue for cloud-based software. Recruiters can store enormous data & keep those files secured and confidential.

Why EmployAstar

Most of the recruiters are facing problems in recruiting a right qualified candidate and confused with too many resumes, candidate data while storing and re looking it.

EmployAstar which is a cloud-based recruiting platform powered by salesforce, helps staffing agencies and recruiting departments to move beyond the regular ATS and conduct their entire recruitment quickly and efficiently.  It helps to recruiter & company to manage their end to end activities in hiring process.

Easy to customize, User Friendly with Affordable Price

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  • Resume Parsing

                Applicants from multiple sources can be placed in one place. All of these different applicant sources are automatically parsed , stored and made searchable through the ATS. Any format is supported in employAstar like .doc, .docx, .pdf, .rtf, and .txt. Etc., Single resumes or multiple resumes can be parsed at a time.

  • Dynamic Search Engine

             Recruiters can reach the desired candidates by Speck time saving both time & effort. The powerful search engine allows recruiters to filter candidate’s basis:

  • Advanced Search
  • Categories
  • Buzzwords
  • Customizable Dashboards

            Highlights the entire staffing activity with simple and easy to understand format. For an unparalleled level of insight into conversion and success rates, key performance indicators, productivity and pipeline activity, employAstar provides the information you need. Moreover you save time and effort preparing a management report as the report is updated in real time.

  • Email Candidates Directly from your ATS

           Instead of using multiple programs to mail candidates you can mail directly to candidate through ATS. Organizations can send automated mails to corresponding persons.

  • Client Management

             Organization can handle all clients’ information with proper data. Data will be stored in the software and you can re look whenever necessary.

  • Background Verification

            Employee screening is a difficult task to the organization. Employee background verification, eligibility verification & tax credit are verified in the software.

  • Appointment Management

            Provides appoint management with automated Salary calculations leave policy Etc., Organization can generate any type of letter to candidates like appointment letter, appraisal letter & offer letter.

  • Invoice module

           Any type of Invoice can be sent to clients. EmployAstar have strong invoice module.

  • Profit & Loss Module

              Organizations can calculate profit and loss in monthly or yearly basis. By profit & loss Module Company can know exactly whether it is profit or loss and further they can plan accordingly.

  • Vendor management

              EmployAstar have also expanded their scope in terms of the type of candidate hires they support. EmployAstar vendors are extending their solutions to provide Vendor Management System (VMS) functionality. VMS software enables hiring companies to publish job requisitions to multiple staffing companies and manage their candidate submissions to reduce time to fill and encourage competitive pricing. VMS functionality helps companies manage and report on permanent and temporary hiring within a single system.

  • Users, Roles & Profiles

               Creates users with specific role and profile-based permissions across ownership of data (own, team, hierarchical, product and location) ensuring maximum flexibility to suite organizational data access and restriction needs.

  • Campus Hiring

               EmployAstar is a specialized Campus Placement Platform for Educational institutions that automates the entire process of inviting corporate for campus placement. The hiring managers of visiting companies are able to view profiles of students and shortlist them.  It also enables students to apply for jobs online by visiting the corporate and tracking their placement process right from their application to Group Discussions & Interviews. The system provides for HR Manager of visiting companies to directly roll out offers.

  • Saves Time

                With the help of automated interview scheduling, pre-screening, data sharing, pre-populated online forms and many other features, an ATS enables you to stop entering data and start filling positions. This result in more productive work days and faster time-to hire. By implementing an ATS most companies can reduce time-to-fill by more than 40%.

  • Cost effective

                 Communicating with candidates, entering data, handling their interview process & other administrative duties like a time sheet, invoice etc., gives time consuming and reduces the resource hours. These extra expenses and paperwork can be diminished using recruitment software.